Best Resume Format for ATS - Get Noticed by Recruiters & Bots Alike
Discover the best resume format for ATS in 2025. Learn what works, avoid common mistakes & download optimized resume templates that pass any ATS scan.
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Best Resume Format for ATS in 2025: Pass Applicant Tracking Systems with Confidence
Did you know that over 75% of resumes are rejected by Applicant Tracking Systems (ATS) before they even reach a recruiter’s desk? If your resume isn’t optimized for ATS, even your most impressive skills might go unnoticed. That’s why choosing the best resume format for ATS in 2025 is not just smart—it’s essential.
In this guide, we’ll break down everything you need to know: from which resume formats work best with ATS, to tips for customizing your document so it makes it past automated scans and into the hands of hiring managers.
What Is the Best Resume Format for ATS?
The best resume format for ATS is a reverse-chronological resume. This layout highlights your most recent experience first, which ATS software can easily parse and recruiters prefer. Functional-only resumes or overly creative designs often confuse ATS systems, lowering your chances of getting shortlisted.
- Simple structure: Use standard headings like “Work Experience,” “Education,” and “Skills.”
- Clean design: Avoid tables, text boxes, graphics, and unusual fonts.
- Keyword optimization: Match your resume keywords with those in the job description (learn more on The Muse).
- Readable file type: Submit as a Word document (.docx) or PDF (if the job posting allows).
Imagine applying for your dream job only to be rejected before a human ever sees your application. That’s the reality with ATS filters. A well-structured resume ensures:
- Higher visibility: Your resume makes it to the recruiter’s desk.
- More interviews: Optimized resumes are 2–3x more likely to be noticed.
- Fair evaluation: Your skills and experience are accurately read by ATS parsing.
According to SHRM, ATS software is used by more than 90% of Fortune 500 companies—so skipping optimization is not an option.
An ATS-friendly resume isn’t just for corporate roles—it’s essential across industries. This format is best suited for:
- Recent graduates entering competitive job markets.
- Mid-level professionals seeking career growth.
- Executives applying for senior-level leadership positions.
- Career changers who want to highlight transferable skills clearly.
Whether you’re in tech, healthcare, marketing, finance, or education, using the right structure helps you bypass ATS filters and maximize visibility.
Customizing your resume for each job application is a game-changer. Here’s how:
- Scan the job description: Highlight required skills and keywords.
- Match your resume wording: Use the exact phrases recruiters include.
- Focus on measurable achievements: Instead of “managed a team,” write “managed a team of 8 and improved project delivery by 20%.” (For more on achievement writing, see Harvard Business Review).
- Keep formatting simple: Stick to bullet points and standard headings.
For global applications, consider Europass CV standards for compliance with international employers.
While every industry relies on ATS, some sectors are especially strict:
- Technology: IT, software, and data roles often require precise keyword alignment.
- Healthcare: Nursing and medical positions are filtered by certifications and licenses.
- Finance: Banking and accounting roles value structured formatting.
- Marketing & Communications: Even creative industries use ATS to shortlist candidates.
At CV Templates Hub, we design ATS-optimized resume templates that combine recruiter-approved layouts with modern design elements. Our templates are tested across multiple ATS systems to ensure they pass parsing while remaining visually appealing to human recruiters.
- ATS tested: Built to avoid rejection by applicant tracking systems.
- Easy to edit: Available in Microsoft Word and Google Docs.
- Professional designs: Balance simplicity with modern style.
- Instant download: Secure, fast, and ready to use.
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FAQs
What is the best resume format for ATS in 2025?
The reverse-chronological format remains the best option. It lists your most recent experience first and uses standard headings recognized by ATS software.
Can I use a PDF for ATS resumes?
It depends. Some ATS systems can read PDFs, but many prefer Word (.docx). Always follow the file type requested in the job posting.
Do graphics and icons work with ATS?
No. ATS cannot reliably parse images, icons, or graphics. Stick to text-based formatting for best results.
How do I optimize my resume for ATS keywords?
Mirror the language in the job description. For example, if a posting says “project management,” use that exact phrase instead of “project leadership.” Tools like Jobscan can help identify missing keywords.
Do all industries use ATS?
Yes. From startups to Fortune 500 companies, ATS is widely used across industries to manage large volumes of applications.
How to Customize a resume Template in MS Word?
Follow these steps to easily customize and use your CV template in Microsoft Word.
Download the CV Template?
Click the download button on the CV Templates Hub website and save the .docx file to your computer.
Open the Template
Open the downloaded template in Microsoft Word or any compatible word processor.
Edit Personal Information
Replace placeholder information like name, contact details, and work experience with your own data.
Save and Export
Save the final version of your CV and export as PDF if required for online applications.